LIBRARY POLICIES

Approved         December 14, 2004
Conformed      May 24, 2005

 

    1. NSQG shall maintain a library of quilt-related books and magazines for the exclusive use of its members in good standing, that is, members who have paid dues for the current year and who have no overdue books or fines outstanding.
    2. New and replacement books, and magazine subscriptions, shall be chosen by the Guild librarian and purchased with funds budgeted for this purpose by the NSQG board.
    3. A complete list (including title, author, category and list price) of all items in the Guild library shall be maintained by the Guild librarian and a copy made available to members during regular library hours.  In addition, an updated list is to be e-mailed to the Guild web master in October and April for posting on the Guild’s website.
    4. At the discretion of the librarian, out of date magazines and rarely circulated books may be offered for sale at monthly Guild meetings or at the library sale to be held annually during the June Guild meeting.
    5. Donations of items to the NSQG library can be accepted, and as a 501(C)3 organization, such donations are tax deductible.  When requested, the librarian will send a written acknowledgement, on Guild letterhead, to the donor.   A copy of such acknowledgement letter is to be forwarded to the Guild treasurer.  At the discretion of the librarian, such donated items may be added to the library inventory or sold as per item 4 above.

 

    1. Proof of current membership (membership card or inclusion on most recent membership list) is requiredin order to borrow books or magazines.  Annual memberships cannot be renewed until all overdue items have been returned and/or all fines paid.
    2. A maximum of three (3) books or magazines may be borrowed at any one time, provided the member has no overdue books or fines outstanding.
    3. Books and magazines may be borrowed at the Guild’s monthly general meeting and kept for one month (30 days), and must be returned in person at the next general meeting, or delivered to the librarian in another manner on or before this date.
    4. No library items may be borrowed at the June general meeting nor may any items remain outstanding during the summer months of July and August.

 

    1. Any library item not returned by the next general meeting (30 days) shall be considered overdue and the names of members with these overdue items will be published in the next Guild newsletter.  The librarian will send a reminder to each member with overdue items, to be received by them prior to the next general meeting.
    2. Members failing to return books or magazines for 2 consecutive monthly meetings (60 days) may be subject to suspension of library privileges.
    3. Members failing to return books or magazines for 3 consecutive monthly meetings (90 days)may be subject to a fine equal to the list price of each overdue book and the cover price of each overdue magazine, as well as suspension of library privileges.
    4. Members keeping books over the summer months are subject to the same conditions as in 2. and 3. above.
    5. At any time that a member is unable to return a library item because it has been lost, the member shall be charged the list price of each lost book and the cover price of each lost magazine.  At the discretion of the librarian, lost books will be replaced with the exact title or a more current title, depending on the availability and lending history of the lost book.     
    6. All fines, and all fees for lost books, shall be due and payable upon receipt of an itemized bill prepared and sent by the Guild librarian. 
    7. A notification will be sent in June to the Membership chairperson with the names of any member having fines or fees still outstanding.  (See item B.1. above)