2014 Registration Rules and Instructions

World of Quilts XXXV
Saturday, May 3, 2014 10:00 AM to 5:00 PM
Sunday, May 4, 2014 10:00 AM t0 4:00 PM

Jump to Quilt Drop-off and Return

Please read all the rules and instructions carefully. 

(Click here for a printable rules and instructions)

Online Registration: Click here
or CLICK HERE for Mail-in Registration Form

1.    Registration opens January 1, 2014 and closes March 31, 2014.

Click for Online Registration or CLICK HERE for mail-in registration form

2.    Each quilt entered in the show requires a registration form, registration fee ($10 for NSQG members; $15 for non-NSQG members) payable to NSQG, and a photograph of the quilt. Incomplete registrations and checks will be returned and will have to be resubmitted.

3.    NSQG members are limited to four entries. Each NSQG member may submit up to four quilts, specifying an order of priority for each quilt (#1, #2, #3 or #4). The required fee must accompany each of the first three quilts. In the event that space is available after the close of the registration period and the fourth quilt is accepted for registration, you will be asked to submit the fee for the fourth quilt. No quilts will be displayed unless the quiltmaker’s fees have been paid in full. Non-members and Young Quilters (in category 1300) are limited to one entry each.

4.    Since show space is limited, only the first 200 entries will be accepted, subject to the limitations on fourth quilts in rule#3 above (first 15 in category 1300). If more than 200 quilts are entered, a waiting list will be created. NSQG will try to accommodate all quilts that are submitted.

5.  It is up to the quiltmaker to select a category for each quilt. Our categories (which are available on the website under the Quilt Show tab) have changed slightly since last year. Please read the material on the NSQG website entitled “Special Instructions for Selecting a Category” for additional information.

6.    If more than one person was involved in making the quilt top or its component blocks, it must be entered in category 1200. If the quilt top was made by one person but quilted by another, it should not be in category 1200.

7.    There is no special category for unjudged quilts. Simply pick the proper category and indicate “Not judged.”

8.    Kit quilts (patterns, fabrics, and/or quilting designs pre-selected and packaged as a unit for retail sale), copies of kit quilts, kit quilts that have been slightly modified and blocks of the month where fabric is supplied with the pattern are eligible for judging.

9.    Credit for kits, books and patterns must be given to the author or creator in the Design Source section of the registration form. If your quilt is an original design, you must indicate that in the Design Source section. If that section is left blank on your registration form, we will not be able to process your registration. Please include the full name of the source and any relevant copyright information. If the author or designer’s consent is required for you to display the quilt in the show, it is your responsibility to secure such consent.

10.    A 4” sleeve must be sewn on the back of all quilts, except that quilts in Category 900 and postcards and quilts smaller than 6” x 6” may have a 2” sleeve.

11.    Your name, address, and phone number, must be on the back of each quilt. If your quilt is to be judged, this information and any other signature or other identifying information must be covered by you, temporarily.

12.    A “quilt number” label will be sent to you after registration closes. This number must be sewn on the bottom right hand corner of the back of the quilt for identification purposes and to insure proper hanging direction.

13.    Quilts must not have been in any prior NSQG A World of Quilts Show (except invitationals, special exhibits or the previous year’s challenge quilts).

14.    The majority of the quilt must consist of three layers: top, middle layer and backing.

15.    Quilts must be quilted by hand and/or by machine, not tied (with the exception of the categories 1100 (Special Techniques) and 1300 (Young Quilters)).

16.    All quilts, except for very small ones, must be able to be folded while with NSQG.

17.    A quilt with sharp embellishments, frames or rods, or quilts that require special handling, will be accepted at the discretion of the Quilt Registration Committee and NSQG will not be responsible for the safety of such a quilt.

18.    All determinations relating to special handling of any quilt will be made at Quilt Drop-Off by the Quilt Registrar and the Quilt Display Chairs.

19. Any quilt longer than 94” must have its sleeve sewn on so that no more than 94” of the quilt is below the top of the sleeve. This is important because we do not want any of the quilts to lie on the floor and possibly be damaged during the show. You should note that when the sleeve is sewn lower down as instructed above, the top of the quilt above the sleeve will be folded back and not visible.

20.    Quilts must be clean and in excellent condition. Pet hair and/or smoke and strong odors will disqualify an entry.

21.    NSQG reserves the right to reject any quilt and/or to reassign categories as necessary to ensure fair judging.

21.    Categories with fewer than three entries may be eliminated and the quilts reassigned into another category.


Quilt Drop-Off and Return

Quilt Drop-Off:

Your quilts (in compliance with registration rules) will be accepted in person at the following location and time. The quilt number label and sleeve must be sewn on prior to acceptance.  Quilts will be inspected at Quilt Drop-Off and will not be accepted if they have odors or per hairs, threads, etc. that might be transferred to someone else’s quilt.

Saturday, April 26th, 2014         12:00-4:00pm
John F. Kennedy High School, Route 138, Somers, NY

If you choose to ship your quilt, it must be received no later than Friday, April 25, 2014.  Send it to: Carolyn Finn, 19 Saddle Ridge Road, Ossining, New York 10562.

A Quilt ClaimCard will be given out when quilts are dropped off, or mailed to you if quilts are shipped. This card will serve to claim your quilt at the close of the show.

Quilt Return:

All quilts must remain on display throughout the entire show.

When picking up your quilt in person, please report to the JFK High School Cafeteria between 4:00 and 4:30 pm on Sunday, May 4, 2014.  For the safety and protection of your quilt, you must present your Quilt Claim Card before your quilt will be returned to you. If you are having someone else pick up your quilt, you must sign your Quilt Claim Card and give it to that person.

If you have prepaid the return of your quilt, it will be sent to you during the following week. The cost is $35 per quilt due at the time of registration.

Any quilts not picked up by 5:00 pm Sunday, May 4, 2014, will be held by the registrar until the owner contacts the registrar and makes arrangements for their return.

 

 

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