| Margaret Cibulsky, Jody Sullivan |
Oversee all activities of the Guild, the Board and the various committees
- Prepare for and preside at the monthly Board and Guild meetings
- Appoint Standing Committee chairs: Library, Charitable Activities, Activities Liaison, Hospitality, Assistant to the President
- Submit a monthly Letter from the President for distribution to members
- With VP Communications, monitor the contents of the guild website
- Help trouble-shoot as needed the various operations of the Guild
- Set up and participate in the Nominating Committee
- With the Treasurer and an appointed committee, establish an annual budget
- Decide the calendar for coming year and get approvals
- Maintain documentation critical to the guild’s functioning
- Maintain job documentation for successor
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President@Northernstarquilters.com |
| Carol Sterk |
Gather and distribute member related information
- Process membership applications and update associated data, some computer expertise required
- Organize membership sign-in, what’s happening and new member tables at meetings
- Compile, have printed and distribute a yearly membership booklet with names and addresses of current members
- Organize a Membership Showcase for several guild meetings
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Generate email and website updates for member distribution monthly and as needed about current activities
- Maintain job documentation for successor
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Membership@Northernstarquilters.com |
| Kathy Tuttle |
Set up speakers and workshops for the monthly meetings and the quilt show
- Research and book speakers and workshops covering a range of quilting topics for the subsequent year (the current year is usually set since speakers generally need to be booked a year or more in advance)
- With VP Quilt Show, book speaker(s) for the Quilt Show
- Arrange hotels, meals, and local transportation for speakers (speakers usually make their own travel arrangements)
- Appoint assistants as needed to help at lectures and workshops
- Attend monthly Board meetings
- Generate email and website updates for member distribution monthly and as needed about current activities
- Maintain job documentation for successor
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Programs@Northernstarquilters.com |
| Fran Jacobson |
Keep the official records for the Guild
- Record the minutes at Board meetings, collect any revisions from Board members, distribute a final copy, and maintain a file copy
- Track policy revisions as proposed by the Board and record when approved and maintain files of the amended versions of the Bylaws
- Maintain year end financial statements submitted by the Treasurer
- Handle general correspondence as requested (“sunshine” cards, business letters, thank you notes, invitations…)
- Notify members of the Annual meeting, election of Guild officers and voting on any Bylaw amendments
- With input from the Board, organize an end-of-year gift for the President from Guild members
- Maintain job documentation for successor
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Secretary@Northernstarquilters.com |
| Amanda Curley |
Collect and disperse funds and keep all financial records
- Work with QuickBooks, used to track Guild finances
- Manage income and expense transactions, writing checks, making bank deposits in a timely fashion, and recording in QuickBooks
- Provide monthly I&E reports to the Board and specific reports as needed to committee heads
- Handle QuickBooks monthly bank reconciliation and backup
- Handle Quilt Show monetary needs – preparing any cash boxes, collecting, counting, and depositing the money accumulated
- With the President and an appointed committee, establish an annual budget
- Work with the Guild’s CPA to complete filing of any legal forms
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Maintain job documentation for successor
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Treasurer@Northernstarquilters.com |
| Anne MacDonald |
Coordinate disseminating information about the Guild and its activities
- Review guild communications and requirements with the Board
- Oversee Guild website and updates
- Oversee mass emailing to members, monthly and as needed
- Assist with guild and quilt show publicity
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Maintain job documentation for successor
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Communications@Northernstarquilters.com |
| Lisa Alfonzetti |
Organize the annual Quilt Show
- Set up a committee to create and run the quilt show
- Oversee all aspects leading up to and during the show – in all areas, the final decision is that of the VP Quilt Show.
- Interact with venue management regarding dates, contracts, and any other show needs
- Hold meetings with the show committee to keep updated and keep things moving along
- Attend monthly Board meetings.
- Generate email and website updates for member distribution monthly and as needed about Quilt Show activities
- Maintain job documentation for successor
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QuiltShow@Northernstarquilters.com |
| Nancy Picco, Kathy Keane |
Coordinate the monthly table raffle and refreshments at meetings and guild events, an appointed position
- Organize the hospitality snack table and the raffle table at the monthly meetings
- Organize the food drive, Super Saturday lunch, and June Salad Supper, and any food requirements for special activities
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Generate email and website updates for member distribution monthly and as needed about current activities
- Maintain job documentation for successors
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Hospitality@Northernstarquilters.com |
| April Russell, Narci Medina |
Find and oversee coordinators for miscellaneous guild activities, an appointed position
- Direct Show&Tell at most meetings
- Set up two meeting programs taking advantage of local member resources
- Appoint coordinators to organize any special events or activities for the year
- Collect updates from the various coordinators including the Special Interest Group (SIG) coordinators
- Attend monthly Board meetings
- Generate email and website updates for member distribution monthly and as needed about current activities
- Maintain job documentation for successors
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Activities@Northernstarquilters.com |
| Dee Plouffe |
Oversee activities related to guild related charity work, an appointed position
- Organize the making of an annual Raffle Quilt
- Oversee the charity recipient selection for Raffle Quilt proceeds
- Organize printing, distribution and sales of Raffle Quilt tickets
- Liaison with Comfort Quilts
- Oversee incoming or outgoing donation of goods and money according to guild monetary policies
- Liaison for any fundraising and charitable quilting related activities that may arise
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Generate email and website updates for member distribution monthly and as needed about current activities
- Maintain job documentation for successors
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Charitable@Northernstarquilters.com |
| Deborah Tashjian |
Responsible for the maintenance and circulation of the guild library, an appointed position
- Oversee library check-in/check-out table at monthly meetings
- Contact members who are late in returning books
- Maintain an inventory of publications owned by the Guild
- Purchase new material for the library and remove under-used material
- Collect library related donations and oversee a sale table at the Quilt Show and/or Salad Supper
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Generate email and website updates for member distribution monthly and as needed about current activities
- Maintain job documentation for successors
|
Library@Northernstarquilters.com |
|
Assistant to President |
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| Anne Chehebar, Karen Carlson |
Ex-Officio President |
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