| JoAnne Hochstein, Mary Rossetti |
Oversee all activities of the Guild, the Board and the various committees; an elected position
- Be familiar with the Guild by-laws and policies
- Prepare for and preside at the monthly Board and Guild meetings
- Appoint Standing Committee chairs: Library, Charitable Activities, Activities Liaison, Hospitality, Assistant to the President
- Submit a monthly Letter from the President for inclusion in the monthly newsletter
- With VP Communications, monitor the contents of the guild website and other online activities
- Help trouble-shoot as needed the various operations of the Guild
- Set up and participate in the Nominating Committee
- With the Treasurer and an appointed committee, establish an annual budget and issue a yearly ‘state of the guild’ and financial report to members
- Decide the calendar for coming year and get approvals
- Maintain documentation critical to the guild’s functioning
- Maintain job documentation for successor
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| Jeanne Hinrichs, Shelley Lounsbury |
Gather and distribute membership related information; an elected position
- Process membership applications and maintain associated online data, some computer expertise required
- Organize membership sign-in, what’s happening and new member tables at meetings
- Compile, have printed and distribute a yearly membership booklet with names and addresses of current members
- Generate email and website updates for monthly newsletter and as needed for any current activities
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Maintain job documentation for successor
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| Betty Moulton, Kathy Tuttle |
Set up speakers and workshops for the monthly meetings and the quilt show; an elected position
- Research and book speakers and workshops covering a range of quilting topics for the subsequent year (the current year is usually set since speakers generally need to be booked a year or more in advance)
- With VP Quilt Show, book speaker(s) for the Quilt Show
- Arrange hotels, meals, and local transportation for speakers (speakers usually make their own travel arrangements)
- Generate email and website updates for monthly newsletter and as needed for any current activities
- Appoint assistants as needed to help at lectures and workshops
- Attend monthly Board meetings
- Maintain job documentation for successor
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| Patricia Loquet |
Keep the official records for the Guild; an elected position
- Record the minutes at Board meetings, collect any revisions from Board members, distribute a final copy, and maintain a file copy
- Update online files in the ‘cloud guild storage account and maintain a hardcopy version of policy and bylaw revisions as approved by the Board
- Update online ‘Blue Book’ job descriptions and year end financial statements as provided by the Board members and maintain a hardcopy version for current year
- Handle general correspondence as requested (“sunshine” cards, business letters, thank you notes, invitations…)
- Notify members of the Annual meeting, election of Guild officers and voting on any Bylaw amendments; record the minutes at the Annual meeting
- With input from the Board, organize an end-of-year gift for the President from Guild members
- Maintain job documentation for successor
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| Kathy Vanacoro |
Collect and disperse funds and keep all financial records; an elected position
- Work with QuickBooks to track Guild finances
- Manage income and expense transactions: writing checks, making bank deposits, and recording in QuickBooks
- Provide monthly I&E reports to the Board and specific reports as needed to committee heads
- Handle QuickBooks monthly bank reconciliation and backup
- Handle Quilt Show monetary needs – preparing any cash boxes, collecting, counting, and depositing the money accumulated
- With the President and an appointed committee, establish an annual budget and provide an annual financial report
- Work with the Guild’s CPA to complete filing of any legal and tax forms
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Maintain job documentation for successor
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| Debra Oaks |
Coordinate disseminating information about the Guild and its activities; an elected position
- Review guild communications and requirements with the Board
- Manage the Guild’s online activities including website, newsletters, emails, social media, online forms and payments
- Assist with guild and quilt show publicity
- Appoint assistants and oversee subcommittees, to help as needed
- Attend monthly Board meetings
- Maintain job documentation for successor
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| Maria Tamaoka |
Organize the annual Quilt Show; an elected position
- Set up a committee to create and run the quilt show
- Oversee all aspects leading up to and during the show – in all areas, the final decision is that of the VP Quilt Show.
- Interact with venue management regarding dates, contracts, and any other show needs
- Hold meetings with the show committee to keep updated and keep things moving along
- Generate email and website updates for monthly newsletter and as needed for any current activities
- Attend monthly Board meetings.
- Maintain job documentation for successor
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| Barbara Leader |
Coordinate refreshments at meetings and guild events and oversee the guild meeting table raffle ; an appointed position
- Organize the hospitality snack table and the raffle table at the monthly meetings
- Organize Super Saturday lunch, June Salad Supper, any food drive, and any food requirements for special activities
- Generate email and website updates for monthly newsletter and as needed for any current activities
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Maintain job documentation for successors
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| Rona Spar |
Find and oversee coordinators for any member sponsored guild activities; an appointed position
- Solicit suggestions and help find coordinators for two member sponsored meeting programs
- Liaison for any ad hoc or ongoing special guild activities (eg. Super Saturday, Challenge)
- Liaison to SIG coordinators
- Collect status updates from any activity coordinators
- Inform members about the various activities via newsletter articles and announcements
- Attend monthly Board meetings
- Maintain job documentation for successors
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| Janet Wright, Karen Miura |
Oversee activities related to guild related charity work; an appointed position
- Organize the making of an annual Raffle Quilt
- Oversee the charity recipient selection for Raffle Quilt proceeds
- Organize printing, distribution and sales of Raffle Quilt tickets
- Liaison with Comfort Quilts
- Oversee incoming or outgoing donation of goods and money according to guild monetary policies
- Liaison for any fundraising and charitable quilting related activities that may arise
- Generate email and website updates for monthly newsletter and as needed for any current activities
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Maintain job documentation for successors
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| Susan Andrews |
Responsible for the maintenance and circulation of the guild library; an appointed position
- Oversee library check-in/check-out table at monthly meetings
- Contact members who are late in returning books
- Maintain the online library and inventory lists of publications owned by the Guild
- Purchase new material for the library and remove under-used material
- Generate email and website updates for monthly newsletter and as needed for any current activities
- Appoint assistants to help as needed
- Attend monthly Board meetings
- Maintain job documentation for successors
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Assistant to President; an appointed position |
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| Helen Nash May, Sheryl Fleishaker |
Ex-Officio President |
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